Remind the customer how much interest will be charged on overdue payments. Interest percentage – also often called 'finance charge'.Give them options of type of payment you accept, like direct banking (be sure to include your full bank account number), check/cheque, credit card. Payment type – It is important to let the customer know when payment is expected.Due date - enter the date you expect the total due to be paid by.Comments - The comments section can be used for a personalized message by the seller to the customer such as 'thank you for your business!'.Make the final total stand out in a bold or larger font. This ends up with the final total due by the customer. Then the interest can be added on – calculated on overdue payments from the previous month. The sub-total is the sum of all the invoice amounts due minus credits. Amount Due – the amount owing for that invoice minus payments, or the credit available which reduces the total dueįurther Details on Statement of Account Totals/Interest.Payment – the column in which to show any payments the customer made during the month.Amount – this is the amount of each sales invoice or credit sent to the customer – note the credit has a negative sign in front of it.Description – describes the type of document or transaction affecting the customer.Ref. - this is for the invoice or credit note numbers that were sent out - payments can be allocated the reference number given it in the cash book.Date– this is the date on the invoice or credit note sent.This is the 'total due' balance taken off the statement sent out the previous month. Choose your preference and stick with it. There is no strict rule about how to date it. May 1, and will show all invoices and credit notes for the month of May.
Some businesses date their statements at the first day of the month i.e.
April 30, this statement will show all invoices and credit notes for the month of April. Some businesses date their statements at the last day of the month i.e. Or you could use the month as a reference i.e. This could be your customer's account number if you allocated them one when approving them as account holders.
- Bottom Half – Complete your business name and address on the remittance, and your customers name on the right.
- Top Half – On the top half of the statement the customer's full business name and address needs to be included, as well as yours, the seller, with contact numbers.
- Some of these details may be really obvious requirements but there may be one or two things you hadn't thought of.
Statement of Account Printable PDF Details on Statement of Account